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Posted: Saturday, March 11, 2017 6:45 AM

Job Description:/h3:
ESSENTIAL FUNCTIONS include the following. Other duties may be assigned.
:Assist with preparation of annual budgets and re:forcasts, CAM and Tax escalations and reconciliations.
:Assist with preparation of monthly variance report, aged delinquency report, rent rolls, and other financial reports.
:Prepare and distribute tenant rent statements and administer collection of account receivables.
:Review account payable invoices and prepare vouchers for payment.
:Prepare accurate tenant bill:backs and internal re:bills in a timely manner.
:Prepare invoices for miscellaneous contractor charges, tenant notices and mailings.
:Assist in the preparation and submission of tenant set package: lease/amendment, lease abstract, RCD, etc.
:Update accounting on status of capital/expense/TI projects.
:Provide accruals for expenses that have been incurred, but not invoiced.

:Assist in overseeing service contracts including regular property inspections, specifically noting maintenance and cleaning issues.
:Attend and contributing to periodic staff meetings relating to the operation and management of the building. Making other personnel aware of problems relating to the property, potential problems and solutions.
:Answer and direct incoming calls from tenants, vendors and service contractors.
:Provide prompt response to tenant requests for engineering, security, janitorial services, etc., and prepare the work order for appropriate personnel.
:Ensure all work orders are processed and delegated to appropriate personnel, including coordinating the moves of tenants in and out of the building.
:Maintain office supplies, stock, and office equipment, including phone system.
:Maintain positive and effective working relationship with all tenants, contractors, and employees.
:Assist in development and updating of tenant manuals, emergency procedures and other necessary formal tenant communications.
:Be familiar with and capable of performing all duties assigned in the emergency procedures manual.
:Update tenant files.
:Maintain appearance of the office and signage throughout the buildings, i.e. lobby directory, elevators, corridor, restroom, etc.
:Conduct regular property inspections noting maintenance and cleaning issues.
:Collection of other necessary documents for tenant files (i.e. leases, amendments, build:out and sign plans, estoppel letters, etc.).
:Prepare punch lists and assists with walk through of project with tenants and contractors.
:Prepare project service agreements for capital projects.
:Prepare vendor contracts and maintain contract log.
Tenant Relations:
:Demonstrate initiative in recognizing needs of the building and tenants, particularly where tenants satisfaction is involved, and responding to company policy accordingly, including coordination of additional services and tenant education with regard to building policies and procedures.
:Maintain building manuals (Tenant, Security, and Emergency Procedures).
:Prepare tenant surveys and assist in special tenant events.
:Maintain current list of emergency contacts and telephone numbers for management staff, tenants and contractors.
:Coordinate and submit various tenants forms/process: move in, move out.
Job Requirements
The requirements listed below are representative of the knowledge, skill, and/or ability required to perform the job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
:High school diploma required; associates degree preferred.
:3+ years of general
office/administrative experience.
:3+ years of commercial real estate or related industry experience.
:Knowledge of basic accounting.
:Strong communication, presentation and interpersonal skills to interact with tenants, vendors and other contacts
:Ability to multi:task and work independently wit


• Location: Chicago

• Post ID: 56419383 chicago is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017